Information to be published
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
Who’s who on the Council and its Committees
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
Location of main Council office and accessibility details
Staffing structure
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
Annual return form and report by auditor
Finalised budget
Precept
Borrowing Approval letter
Financial Standing Orders and Regulations
Grants given and received
List of current contracts awarded and value of contract
Members’ allowances and expenses
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum)
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Quality status
Local charters drawn up in accordance with DCLG guidelines
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Agendas of meetings (as above)
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications
Bye-laws
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies) n/a
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Information security policy
Records management policies (records retention, destruction and archive)
Data protection policies
Schedule of charges )for the publication of information)
Class 6 – Lists and Registers
Currently maintained lists and registers only
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Register of members’ interests
Register of gifts and hospitality
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
Allotments
Burial grounds and closed churchyards
Community centres and village halls
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lighting
Bus shelters
Markets
Public conveniences
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Newsletters |
How the information can be obtained
(hard copy and/or website)
Web site
Hard Copy
Web site
Hard Copy
Web site
Hard Copy
Only clerk & amenities asst.
(hard copy and/or website)
Hard Copy
Hard Copy
Hard Copy
n/a
Hard Copy
Hard Copy
Hard Copy
none
(hard copy or website)
n/a
Hard Copy
n/a
n/a
(hard copy or website)
Web Site
Hard Copy
Hard Copy 3 days prior meeting
Hard Copy once approved
Hard Copy 3 days prior to meeting
Hard Copy
Hard Copy
Hard Copy
(hard copy or website)
Hard Copy
Hard Copy
n/a
Hard Copy
n/a
Hard copy
Hard copy
n/a
Hard copy
Hard copy
(hard copy or website; some information may only be available by inspection)
Hard Copy
Hard Copy
n/a
Hard Copy
Hard Copy – none at present
(hard copy or website; some information may only be available by inspection)
Hard Copy
n/a
n/a
Hard Copy
Hard Copy
Hard Copy
n/a
n/a
n/a
Only allotments £12 per 10 rods
Hard Copy |
Cost
Free
10p
Free
10p
Free
10p
*10p a sheet + postage
* as above
* as above
Free
* as above
* as above
* as above
* as above
* as above
* as above
* as above
* as above
* as above
* as above
* as above
* as above
* as above
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